Data conversion services are another way that we increase availability. Document scanning and digital records are one way that the government keeps permanent files. The National Archives and Records Administration (NARA) currently only stores ongoing permanent digital files. This is one of the motivations we have for offering data processing methods like data conversion, but that is not the only reason.
By law in the United States, many agencies have to follow certain accessibility guidelines. Section 508 compliance mandates that all electronic and information technology created, obtained, and maintained by the federal government has to be accessible to people with disabilities. This means that just providing an average scan of a record or document is not good enough.
For people that have a vision disability, there must be a readable version of every record available as well. In order to remain 508 compliant, you have to provide record scans of a high enough quality that they can be read or translated by assistive technology. BNF outsources data conversion processes like document scanning but manages the relationship and operation. Our staff will collect information like metadata, author info, subject matter, and the date to better organize your records systems.